Here are the notes from the Meeting Format Open Space session.

• Duration: 5:30 pm - 7:30 pm
• Date - try to keep it consistent, e.g. first Monday of every month
• Allow on-line discussion of open space topics before meeting
• Guest speakers
  • Every other month
  • Sometimes people from non-software domains
• Employment - hiring / looking for
  • Write on white board
• Intros
  • Have member profiles on line, so only need to introduce new people and those in key roles
• Roles
  • Publicity - everyone
  • Facilitator - David A.
  • Scribe
    • General Meeting - David S.
    • Open Space - person who proposed / led Open Space topic
  • Speaker hunter - David A.
  • Admin (e.g. send meeting emails) - David S.
  • Webmaster - David A.
  • Host (meeting room) - Dragos
• Each meeting will start the same, and then branch according to whether we have a guest speaker
  • 5:30 - 5:45 Social / arriving / listing open space topics
  • 5:45 - 6:15ish
    • Intros - just new people and people holding key roles
    • Old business
    • New business & announcements
    • 2 minute intros of the Open Space topics
  • At around 6:15, either
    • Open space format
      • Open space
      • Debrief - 15 minutes
    • Guest speaker format
      • 45 minute
      • 15 discussion
  • 7:20 retrospective
  • 7:30 end

- David Socha